Approval Chain
Every requisition follows a defined path
No more requisitions lost between desks. The approval chain is enforced automatically — every step notified, every decision recorded.
Staff
Creates a requisition with item details and attaches supplier quotes or supporting documents.
Line Manager
Reviews the request and approves or rejects it with a comment. First gate in the approval chain.
HOD
Head of Department gives a second approval — or rejects with a reason. Full chain is visible before they decide.
Finance
Final approval before the purchase proceeds. Finance sees quotes, full approval history, and requester details.
The Problem
Procurement chaos costs organizations real money
When procurement happens through email and WhatsApp, purchases happen without proper authorization, quotes go unattached, and there is no audit trail to defend spending decisions.
Defined approval authority
Every purchase is approved by the right people in the right order — not whoever is available on WhatsApp.
Quotes attached upfront
Finance sees supplier quotes before approving, not after. Decisions are made with the right information.
Dispute-proof audit trail
Every approval, rejection, and comment is timestamped and permanent. No one can dispute what was authorized and when.
Capabilities
Everything procurement needs
Requisition creation
Staff describe what they need, the business reason, and estimated cost — structured so approvers have everything they need from the start.
Quote attachments
Attach supplier quotes, product specs, or any supporting document directly to the requisition so finance can review before approving.
Multi-stage approval chain
Requisitions route through line manager, then HOD, then finance — in sequence. Each stage is notified automatically.
Full approval history
Every approval, rejection, and comment is logged with a timestamp. No one can dispute what was approved and when.
Receipt uploads
After purchase, staff can upload receipts and delivery notes directly to the completed requisition for record-keeping.
Status transparency
Requesters know exactly where their requisition is in the approval chain at any moment — no chasing needed.
Part of a Bigger Platform